What Is Written Communication in Business? – Definition, Types & Examples

Types of Written Communication

There are most important varieties of conversation: oral and written. Written conversation includes any sort of message that uses the written word. Written conversation is the maximum vital and the best of any mode of commercial enterprise conversation.

Some of the diverse kinds of written communications which can be used internally for commercial enterprise operations include.

  • Memos
  • Reports
  • Bulletins
  • Job descriptions
  • Employee manuals
  • Emails
  • Instant messages

Examples of written communications usually used with customers or different corporations include.

  • Email
  • Internet websites
  • Letters
  • Proposals
  • Telegrams
  • Faxes
  • Postcards
  • Contracts
  • Advertisements
  • Brochures
  • News releases

Advantages and Disadvantages of Written Communication

Some benefits of written conversation are:

  • No want for non-public contact – you could inform an worker she or he has to paintings beyond regular time via an electronic mail rather than face-to-face.
  • Saves money – you could ship an electronic mail rather than calling lengthy distance.
  • Written evidence – offers written evidence in case of a dispute.

Some negative aspects of written conversation are:

  • Delay in conversation – it can take some time to get to the supposed recipient.
  • Lack of secrecy – as soon as it is on paper, every body can study it.
  • Costly – if the sender and receiver are sitting subsequent to every different, you continue to ought to put money into paper or Internet service.

Written conversation includes any sort of interplay that uses the written word. Communication is a key to any enterprise concerning multiple person. Communicating via writing is critical within side the contemporary-day international and is turning into ever greater in order we take part in what’s now normally known as the facts age. In truth, written conversation is the maximum not unusual place shape of commercial enterprise conversation. It is critical for small commercial enterprise proprietors and bosses to broaden powerful written conversation abilities and to inspire the identical in all personnel. The facts age has altered the approaches wherein we speak and located an growing emphasis on written as opposed to oral communications.

The ever-growing use of computer systems and pc networks to prepare and transmit facts approach the want for equipped writing abilities is rising. Dr. Craig Hogan, a former college professor who now heads a web faculty for commercial enterprise writing, gets loads of inquiries every month from managers and managers asking for assist with enhancing their personal and their personnel’ writing abilities. Dr. Hogan explains, in an editorial entitled “What Corporate America Can’t Build: A Sentence,” that hundreds of thousands of humans formerly now no longer required to do numerous writing at the task at the moment are anticipated to put in writing regularly and rapidly. According to Dr. Hogan, a lot of them aren’t as much as the task. “E-mail is a celebration to which English instructors have now no longer been invited. It has groups tearing their hair out.” Survey outcomes from The National Commission on Writing examine again up this assessment. They determined that a 3rd of personnel withinside the nation’s “blue chip” groups write poorly and are in want of remedial writing instruction.

The want to broaden correct writing abilities is handiest highlighted via way of means of the truth that withinside the facts age, it isn’t always unusual to have commercial enterprise relationships with clients and providers which can be installed and maintained completely via using written communications. In this environment, “the phrases we write are very actual representations of our groups and ourselves. We have to make sure that our e mail messages are sending the proper messages approximately us,” defined Janis Fisher Chan, creator of E-Mail: A Write It Well Guide-How to Write and Manage E-Mail withinside the Workplace, in an editorial acting in Broker Magazine. The key to conversation, of course, is to carry that means in as correct and concise a way as possible. People do now no longer study commercial enterprise memoranda for the delight of reading. They achieve this for you to get hold of commands or facts upon which to base selections or take action. Therefore, fairly literary prose isn’t always suitable in commercial enterprise writing. Overly formal prose can also be counterproductive via way of means of seeming stand-offish or clearly wordy. A fashion of writing this is too casual also can carry an accidental message, particularly that the difficulty count number isn’t always extreme or now no longer taken severely via way of means of the sender. A straightforward, courteous tone is commonly the pleasant desire however one which might not come evidently with out practice.

Leave a Reply